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Created byAndrea McLarty
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Discuss Photographer
Schedule tasting
Discuss centerpieces
Begin Recruiting VolunteersContact Chuck Dowdle and Ryan Leaf to discuss logistics
Discuss and plan Recurring Gift PromotionInvitations!!!!!!
Send Constant Contact for Sponsorships-- include deadline 5/24?Deadline for Website and Community Calendars
Begin Run of ShowBegin posting event on community calendars and websiteSuzanne and John begin working on letters and speechesVOR email blast/ Press Releases
Order Radios and earpieces
Finalize Promotion Details
Send reminder to sponsors for ads/logos
Suzanne and John begin finalizing speech and letterReview Run of show and any updatesFinal Decision on photographerFinal decisions on menu and centerpieces-- order both
Implement promotion-- send email blastsSpeeches finalized!
Letters from John and Suzanne DUE
Letter from MayorBegin finalizing run of show
Email and Press ReleasesAll promotion prizes secured
updatesFinalize logistic details with Chuck and Ryan
Promotion email blasts
Reminder email to all sponsors for ad/logoFinalize all AV decisions. Meet-Send files to AV companyUpdates
Meet with venue to make final arrangementsAll sponsorship ads due to TracyFinalize volunteer recruitment
List of any supplies neededOrder supplies
Begin designing banners/ signageRSVP dueBegin seating/table chart
Finalize program book'
Schedule volunteer meetingFinalize banners and signage
Finalize Run of show and send to Ryan and ChuckConfirm all arrangements-- Photographer, AV, Menu, speaker logistics, centerpieces
Volunteer Meeting/ PacketsSuzanne Practice Speech
Begin gathering suppliesFinalize Table numbers/ chart
Finalize volunteer folders/ packets
Programs--- tassels and donation cardsAll last minute confirmations
Load all supplies into vehiclesVoices of Recovery
Andrea and Christina arrive at 8am
Suzanne arrive at 10amUpdates
Press release
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